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British Safety Council India
International Safety Awards 2026
Conference and Dinner, India
Photographer Brief
A full-day event brief for conference coverage, networking, awards presentations, dinner and year-round brand asset capture.
Date
Thursday, 21 May 2026
Venue
JW Marriott Sahar, Mumbai
Format
Conference, awards dinner and live entertainment
Coverage Team
2 Photographers
01. Event overview
Event
International Safety Awards 2026 — Conference and Dinner, India
Organisers
British Safety Council India
Dress code
Western Formal / Indian Formal
Coverage requirement
Editorial, campaign and winner-usable photography across the full day
02. About the event
The International Safety Awards 2026 Conference and Dinner is British Safety Council’s flagship India event, bringing together senior safety professionals, industry leaders and award-winning organisations from across the country.
Leadership Safety culture AI & digitisation Process safety Psychological safety Awards recognition Networking
Important note
Event photography will be used across BSC India channels through the full 2026–27 cycle, including press coverage, digital campaigns, print materials and winner communications.
03. Event timetable
Conference programme
Time Agenda item Speaker / Notes
09:00 – 10:00 Registrations —
10:05 – 10:15 MD's Welcome Address

Hemant Sethi
10:20 – 11:20 Guiding the Journey — How BSC Builds Informed, Self-Sufficient Organisations

Ian Travers

Rajat Tewari
11:25 – 12:05 Panel Discussion: Empowering Frontline Workers — What Can a Leader Do Differently?

Peter McGettrick
12:05 – 12:20 Break —
12:25 – 13:10 Session + Panel: Behaviours for Everyone

Nick Wharton
13:15 – 14:00 Panel Discussion: AI & Digitisation

Hemant Sethi

Mike Robinson
14:00 – 14:45 Lunch —
Breakout Rooms
Room 1 - Process Safety Management
15:00 – 17:25 Breakout session

Ian Travers
Room 2 - Safety Culture
15:00 – 17:25 Breakout session

M. Kamarajan

Rajat Tewari
Awards programme
Time Activity Notes
15:00 – 17:30 Awards Presentations — Pass + Merit Categories —
17:30 – 18:30 Networking Break — Bar Opens Doctor J Collective (Live)
18:45 – 20:30 Awards Presentations — Distinction + Sector + Region —
20:35 – 20:45 Closing Remarks Hemant Sethi
20:45 – 22:30 Dinner — Bar Opens Doctor J Collective (Live)
04. Photographer deployment
Role Coverage area Objective
Photographer A Conference rooms, indoor sessions Speaker coverage + audience engagement
Photographer B Lobby, registration, networking Atmosphere + candid interactions
Reporting Time: 06:00 AM
05. Shot requirements
Conference coverage
Area What to capture Why it matters
Venue & setup Hall wide shots, stage angles, branding, signage and empty setups Establishes event scale and presentation quality
Registrations Delegate check-ins, badges, welcome materials and natural interactions Shows participation and arrival energy
Sessions Speakers, audience reactions, panel discussions and breakout moments Captures thought leadership and engagement
Speakers: Hemant Sethi, Ian Travers, Rajat Tewari, Peter McGettrick, Nick Wharton, Mike Robinson, M. Kamarajan
Minimum: 3–4 high-quality images per speaker
Awards evening coverage
Moment Capture
Pre-function Arrivals, photobooth, backdrop, networking, trophy desk and live band
Awards Trophy handover, handshake, winner pose, applause and stage scale
Dinner Table setups, atmosphere, performance and celebration
Trophy photography [ISA, Sword, Globe, Shield & Guard]
Before presentations begin
  • Front-on trophy shot, centred and sharp
  • Three-quarter angle showing depth and dimension
  • Close-up of BSC branding or engraving
  • Trophy with branded backdrop
  • Grouped trophies on the trophy desk
During award moments
  • Winner holding trophy facing the camera
  • Handshake with trophy clearly visible
  • Winner and trophy close-up
  • For group awards, every person visible and the trophy unobscured
Watch-outs
  • Trophy out of focus
  • Trophy cut out of frame
  • BSC branding obscured by hands or angles
  • Unreadable engraving
  • Underexposed trophy against bright stage lights
06. Key personnel — portrait coverage
Name Role Coverage required
Hemant Sethi BSC India Leadership Formal portrait + candids + podium
Jeevan BSC India Leadership Formal portrait + candids
Ian Travers Speaker / Breakout Formal portrait + candids + session
Rajat Tewari Speaker / Panellist Formal portrait + candids + session
Nick Wharton Speaker / Panellist Formal portrait + candids + session
M. Kamarajan BSC India Leadership Formal portrait + candids + session
07. Quality standards
Technical requirements
  • All images shot in RAW
  • Final JPEGs at minimum 300 DPI
  • Minimum resolution of 4000px on the long edge
  • Award images must be sharp with no motion blur
Composition and conduct
  • Capture both presenter and recipient in frame during awards
  • Avoid backs of heads as primary subjects
  • Show genuine audience engagement
  • Avoid distracting backgrounds and clutter
  • Move quietly during speeches and presentations
  • Do not request re-dos from speakers or winners
08. Year-round image priorities
Image type What to look for Primary use
Leadership portraits Hemant Sethi, Peter McGettrick, Mike Robinson — candid and formal Website, press, LinkedIn
Speaker in action Dynamic mid-speech moments, gesturing and engaged Social media, editorial
Award winners Clean, proud images with trophy clearly visible Winner promotions, social
Professional networking Genuine peer conversations, not posed group smiles Campaigns, event promotion
Crowd scale Wide shots showing a full room of safety professionals ISA 2027 promotion
Brand moments BSC logo, signage and trophy close-ups Digital, print, ads
Celebration Laughter, applause and dinner atmosphere Social, email campaigns
Candid delegate moments Genuine reactions, discussion and reflection Thought leadership content
09. Deliverables and handover
File format
High-resolution JPEG, minimum 300 DPI, with RAW files retained
Minimum award coverage
At least 5 clean, usable image per presenting company is required.
10. Event contacts
Role Name Responsibility
Event Lead Melroy Overall event coordination
Photography Liaison Shane Shot list, positioning and access
Awards Coordinator TBC Award presentation cues
A note from the team
The International Safety Awards exist to recognise organisations that have made workplaces safer for the people in them. The companies being celebrated on 21 May have worked hard for this recognition, and for many, the photograph they take home from this evening will be the image they share with their entire workforce.

Trophy Shot - Reference Ideas

Few ref. images for inspiration. Pls ensure balance of Landscape and Portrait

Male - Professional Potrait - Ref. Ideas

Few ref. images for inspiration. Pls ensure balance of Landscape and Portrait

Female - Professional Potrait - Ref. Ideas

Few ref. images for inspiration. Pls ensure balance of Landscape and Portrait

Candid Photos of speakers - Ref.

Few ref. images for inspiration. Pls ensure balance of Landscape and Portrait

Group Images - Ref.

Few ref. images for inspiration. Pls ensure balance of Landscape and Portrait

Group Photos - Ref imgs

Few ref. images for inspiration. Pls ensure balance of Landscape and Portrait